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MobiLoud Executive Assistant & Operations Partner (Full-Time, Remote)

What This Role Is

This is a senior hybrid role - part executive assistant, part operations/project manager, part accountability partner. It’s not just about organizing the founder’s calendar. You’ll be a central operator in the business: helping run projects, drive follow-through, manage priorities, and make sure nothing slips.

You’ll be the connective tissue between meetings, projects, and people. You’ll track what's happening across the company, stay ahead of deadlines, hold the team accountable, and critically help the founder stay focused and consistent in execution.

You’ll also bring your skills in automation and AI to help improve how the business runs - whether that’s building dashboards, setting up workflows, or using AI to save time and increase clarity.

About the role:

What You’ll Do

- Watch recorded meetings (or occasionally attend live), extract key decisions, summarize notes, and follow up on action items
- Maintain a full view of all key projects and responsibilities across the team
- Hold the team accountable to their commitments
- Hold the founder accountable to his priorities, ideas, and decisions
- Join a short daily sync-up (15–20 mins) to align on focus, remove roadblocks, and recalibrate
- Be copied on key emails and Slack threads to draft messages, follow up, and keep things moving
- Write clear, concise updates on what’s progressing, what’s blocked, and who needs nudging
- Build, maintain, and improve dashboards, project trackers, SOPs, and systems
- Automate repetitive tasks using tools like Zapier, Airtable, AI agents, or Google Sheets scripting
- Research and implement AI tools/workflows to support marketing, operations, and growth
- Manage calendars and meeting flows to protect deep work and reduce context switching